Guide to Writing A Resignation Letter For A Job That’s Not A Good Fit

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Sometimes you can find yourself in a position that is not right for you. It could be a new job that isn’t what you expected, or one that you have been in for a while and whose needs have changed. Whatever the reason the position isn’t right for you, you need to know how to write a professional resignation letter before you leave.

In this article, we discuss everything you need to know to write a resignation letter when you leave a job that is not for you with a template and examples.

Writing a resignation letter before leaving a job is important because it allows you to maintain a good professional reputation and to provide your employer with advance notice to find someone to replace you in your position. Writing a resignation letter and giving your employer notice can help you leave a company on good terms, improve your chances of receiving a positive recommendation from them, and provide you with the flexibility to return to the employer if your needs change.

Related: 8 Common Exit Interview Questions With Sample Answers

How to write a resignation letter for a position that is not for you

Follow these steps to write a resignation letter for a position that is not for you:

  1. Start by addressing your letter.
  2. State the purpose of your letter.
  3. Include your resignation date.
  4. Explain the reason for your departure.
  5. Include a statement of gratitude.
  6. Discuss the next steps and offer to help.
  7. Close your letter.

1. Start by addressing your letter

The first step in writing any professional letter is to address your letter. The address section of your letter should begin with your name and contact details, followed by the date you intend to deliver your resignation letter and the name and contact details of the recipient.

You can then open your resignation letter with a personal and professional greeting such as “Dear [recipient’s name]:. “If you are unsure of whom to address your resignation letter to, you can try checking with your human resources department or using a professional statement such as “Dear.”

2. Indicate the purpose of your letter

The first line of your resignation letter should clearly state your intention to resign. Your statement of intention to resign should include your job title with the company and the company name. For example, “I am writing this letter to inform you of my intention to resign from the position of Account Manager at Sweet Snacks & Desserts, LLC. “

3. Indicate your resignation date

Next, you need to identify the exact date you intend to be your last day of employment with the company. The common business expectation is that you provide at least two weeks notice before your resignation date, but some employers may expect less than two weeks notice. It’s usually best to give your employer as much notice as possible so that they have enough time to find, hire, and train someone to replace you in your job.

4. Explain the reason for your departure

Then you should try to provide the employer with a brief explanation of the reason for your departure. When writing a resignation letter for a job that isn’t right for you, you should try to explain that you don’t think the job is right for you. However, it is important to try to avoid negativity about the job or company and to avoid blaming the employer. This can help you make sure you leave the employer in good standing.

5. Include a statement of gratitude

Next, you should try to include a sincere statement of gratitude for the time spent in the position and the opportunity to work for the company. You can include details such as new skills you developed or things you learned during your time with the company. This will help you leave the employer in a positive way and make your transition easier.

6. Discuss next steps and offer to help

Then you should try to recognize any next steps you plan to take before your last day of work. Common next steps may include completing projects you are currently working on or returning company-provided equipment and supplies. You should also try to offer your help to the employer to ensure a smooth transition.

7. Close your letter

Finally, you should end your letter with a warm and professional closing statement. Common closing statements for resignation letters include “Truly,” “Thank you,” “Respectfully” and “Best regards.” After your closing statement, you must sign your resignation letter with your name. If you are sending your resignation letter by email, you can leave a single space between your closing statement and your name. If you are handing in your resignation letter physically, you must leave several spaces between your closing statement and your printed name so that you can sign your letter.

Related: Letter of Resignation Due to Career Change: Tips & Examples

Not a good resignation letter template

Use the following template to create your own resignation letter for a position that is not for you:

[Your name]
[Your address]
[Your city, state and zip code]

[Date you intend to hand in your resignation letter]

[Recipient’s name]
[Recipient’s title or position]
[Company’s name]
[Company’s address]
[Company’s city, state and zip code]

Dear [recipient’s name]:

I am writing this letter to inform you of my intention to resign from the [name of position or title] with [name of company]. My last day of work will be [date of resignation].

Although it was not an easy decision to make, after careful consideration, I do not think I am a good fit for this position. When I first started in this role, my intention was to work in an environment that would benefit from [specific skills, knowledge or experience]. Based on the current needs of this position, I believe neither myself nor the company benefit from having me in this position. It has been a great pleasure to work for [name of company] and I am grateful for the experience and knowledge I gained during my [name of position or title].

Before leaving the company, I intend to [describe next steps].

Please let me know if there is anything I can do to make this transition easier for the company or if there are any questions I can answer for you.

Respectfully,

[[[[Your name}

Download the resignation letter template
To upload the template to Google Docs, go to File> Open> and select the correct uploaded file.

Examples of resignation letter not a good fit

Here are some examples of completed resignation letters for a position that is not suitable for you:

  • Example of a resignation letter for a position for which you were recently hired
  • Example of a resignation letter for a position you have held for some time

Example of a resignation letter for a position for which you were recently hired

Mallory smith
8820 Broad Street West
Auburn, Alabama 36801

January 7, 2020

Derek johnson
Customer Service Manager
Air Conditioning Breezy, LLC.
900 Main Street Ste. 102
Auburn, Alabama 36801

Dear Mr. Johnson:

I am writing this letter to notify you of my intention to resign as Customer Service Specialist at Breezy Air Conditioning, LLC. My last day of work will be January 28, 2020.

Although it was not an easy decision to make, after careful consideration, I do not think I am a good fit for this position. When I first started in this role, my intention was to work in an environment that would benefit from my time management and customer problem solving skills.

Based on the current needs of this position, I believe that neither myself nor the company benefit from having me in this position. I believe my skills and experience make me more valuable in a position in a large call center environment. It has been a great pleasure working for Breezy Air Conditioning, LLC. and I am grateful for the experience and knowledge I gained during my tenure as a customer service specialist.

Before I leave the company, I plan to return the key, t-shirts and badge that the company issued to me as outlined in the company manual. Please let me know the next steps to properly return these items to you.

Please let me know if there is anything I can do to make this transition easier for the company or if there are any questions I can answer for you.

Respectfully,

Mallory smith

Example of a resignation letter for a position you have held for some time

Kevin richards
579 5th Avenue South
Tampa, Florida 33625

January 6, 2020

Karen rodriguez
Director of Account Management
Sweet snacks & Desserts, LLC.
8001, boulevard Rive-Ouest
Tampa, Florida 33615

Dear Ms. Rodriguez:

I am writing this letter to inform you of my intention to resign as Account Manager at Sweet Snacks & Desserts, LLC. My last day of work will be January 31, 2020.

Although it was not an easy decision to make, after careful consideration, I do not think I am a good fit for this position. When I started in this role three years ago, my intention was to work in a corporate environment in which I could continue to develop my career.

However, based on my current personal career preferences, I believe neither myself nor the company benefit from having me in this role. I intend to follow my passion and pursue a career in writing from the start. It was a great pleasure to work for Sweet Snacks & Desserts, LLC. over the past three years and I am grateful for the experience and knowledge I gained during my tenure as an Account Manager.

Prior to leaving the company, I plan to return company-provided equipment, including my business cell phone and laptop. I also plan to help transfer my existing clients to other Account Managers within the company.

Please let me know if there is anything I can do to make this transition easier for the company or if there are any questions I can answer for you. I’m happy to help train whoever you find for my replacement.

Respectfully,

Kevin richards

Related: How to explain your reasons for leaving a job (with examples)

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