What Is an Exit Interview Form? (Plus Template and Example)

0

Many organizations use the exit interview form to get more information about employees leaving their companies. These forms provide organizations with several important information that can enable them to make improvements for their employees. Learning more about exit interview forms can help you create more effective ones for departing employees. In this article, we discuss what an exit interview form is, outline why they are important, list the positions that use them, provide sample questions to include in them, and give a template and example of a such form.

An exit interview form is a document in which employers ask departing employees what they liked and disliked about their job, why they are leaving, and other questions about leaving. The information collected from this form is used to look for trends in the data that could cause employees to leave or stay. Exit interviews can also identify potential issues in the workplace that an employer can improve with better management strategies.

Why is an exit interview form important?

An exit interview form is important because it allows the employer to get information from employees around the time they are leaving. The information organizations get from a good exit interview can be very helpful in minimizing staff turnover and maintaining a good workforce. Additionally, exit interviews can give the employer a better idea of ​​who is staying and who is going. This can help an employer update their basic hiring and retention plan and determine which jobs are in high demand or in low demand.

It’s important to ask questions about why an employee is leaving, whether it’s because they’re moving on to new opportunities or just moving to another position within the organization.

Related: Leave the interview dos and don’ts

Who uses the exit interview forms?

Here is a list of positions that commonly use exit interview forms, along with a description of how they use them:

  • Human resources representatives: Human resources representatives use exit interview forms to find out why employees are leaving their jobs. In addition, they use the information gathered to determine if the organization can change its policy on benefits, increases, or other factors that may affect employee satisfaction.

  • Management: Exit interview forms give managers the ability to get feedback from departing employees to determine if there is anything they can do in the organization to improve retention. Management may also ask departing employees for suggestions on how to improve specific items in their position or in the workplace in general.

  • Business owners: Business owners have a lot to gain when they replace a key member of their team. A good exit interview can help them determine if there is anything they can do to prevent further losses and also help them see if there is a way to keep their business from being affected by turnover.

  • Recruitment agencies: Employment agencies can use exit interview forms as a screening tool for potential employees. They can use questionnaires related to the personal habits and opinions of the candidate as screening tools, with requests for more detailed questionnaires for those who pass the initial screening phase.

Related: 25 ways to make sure you don’t burn bridges when you quit a job

What should you include in an exit interview form?

Here are four things you can include in an exit interview form:

1. Questions about the reasons for leaving

You can include these questions to help you obtain information about why an employee may have left or is quitting their job. It’s good to ask these questions even if an employee has already filed a resignation letter with their employer so that you can get their feedback directly on the reasons for leaving.

For example, if an employee leaves because they received a better offer, you can ask them to explain whether this work experience made them want to stay in the industry. It’s also a good idea to ask departing employees what resources have been helpful in securing the new job.

2. Questions about what they liked about their job

You might want to ask departing employees if there are some aspects of their job that they would like to see changed or other aspects of their job that they would like to continue doing. For example, you can ask employees to list aspects of the job they enjoyed the most or ask about specific responsibilities they had. This can allow your team to develop training processes and market job specific responsibilities during hiring processes.

Related: 8 common exit interview questions (with sample answers)

3. Questions on how you can improve your workplace

You could ask departing employees how you can improve the workplace so that other employees can benefit from these changes. For example, you can ask employees for suggestions on how to improve labor relations in the company or encourage growth in key positions. You can also ask employees to provide general feedback on improving the organization.

4. Questions to find out if they were satisfied with their salary

If you want to collect information from employees who leave on compensation programs, it is a good idea to ask them if they are satisfied with their salary and how they rate the organization’s health care performance against a market. competitive. It’s also fair to ask departing employees if they feel that additional pay may have kept them from leaving the organization.

Related: 6 steps to conducting an exit interview

Exit interview form template

Here is a template you can use to format your exit interview form:

Name:

Position:

The reasons for leaving:

What are the elements of working for our organization that you appreciated?

Are there any changes the organization could make to prevent future renewal? If so, please list them.

Were you satisfied with your pay while working for our organization? Please list your comments.

Related: How to design an effective exit interview model

Example of an exit interview form

Here is an example of an exit interview form that an employee can write using the template:

*Name: Donald Smith *

*Position: Commercial director*

* The reasons for leaving: I am moving with my family to a new city. *

What are the elements of working for our organization that you appreciated?

I really enjoyed working with my manager and my team. They were very supportive of me even when I was going through difficult times in my personal life.

Are there any changes the organization could make to prevent future renewal? If so, please list them.

I think the office could benefit from more flexibility in working hours.

Were you satisfied with your pay while working for our organization? Please list your comments.

I was satisfied with my pay. I liked earning a base salary in addition to receiving a commission for each sale.

Leave a comment

This website uses cookies to improve your experience. We'll assume you're ok with this, but you can opt-out if you wish. Accept Read More